Legal/Administrative Assistant

Job Description

Job Description

Burnsville/Savage law firm is looking for legal/administrative assistant (experience preferred) to work as part of a team supporting five attorneys. The job requires proficiency with all Microsoft office products including Microsoft Word, Excel and QuickBooks, strong document production experience and client-facing communication skills. The successful candidate will be a team-player with a high-level of attention to detail and the ability to multi-task as necessary in a diverse legal practice.

Qualifications and Skills:

• Ability to work independently with minimal instruction.
• A dependable work ethic and commitment to providing quality service.
• Detail-oriented with strong organizational skills.
• Experience with basic office hardware including scanners, copies, etc.
• Strong communication skills, both verbal and written.
• Ability to learn other software systems specific to private law firm practice.
• Ability to multitask, including follow-through and follow-up.

Duties and Responsibilities:

• Participate as part of team supporting five attorneys with organization, management and production of documents
• Reception duties to include answering incoming calls, greeting and directing clients/visitors/vendors
• Maintain office appearance and environment
• Pick up and sort through mail and other deliveries
• Create forms, spreadsheets, and document processes
• Typing/word processing (Microsoft Word)
• Voice transcription
• Maintain calendars, schedule appointments, calls and meetings
• Maintain calendars as requested; schedule appointments for conference room use and set up catering needs when necessary
• Maintain office supplies and requests
• Perform additional front desk and customer service responsibilities as assigned
• Assist the accounting department with A/P
• Assist all departments in the day-to-day activities when needed
• Must be proficient in Microsoft Word, Excel and Outlook
• Knowledge of QuickBooks
• Draft correspondence
• Assist with the review and filing of email correspondence
• Receive, scan, and file hard-copy correspondence
• Assist with the review and approval of invoices
• Receive, review, and scan incoming mail
• Must have a clean legal background

Experience:

• Previous experience is a plus but is not required

· High school education (required); college or vocational preferred

· Candidate should have advanced knowledge of Microsoft Word

· Organized with a high attention to detail

· Excellent spelling, grammar, and proofreading skills

· Prior legal experience is a plus

Job Type:

· Full-time 30 to 40 hours/week (flexible); part-time for right candidate

• Monday through Thursday/Friday 9:00 a.m. to 5:00 p.m. (hours and days FLEXIBLE)

Compensation and Benefits:

• Compensation commensurate with experience. $24 – $27 per hour depending on experience
• Paid time off (PTO)

· 401(k)

· Health insurance not provided

Please provide cover letter, resume and any other supporting documents.

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