Office Services Technician

*This is a 12-month contract*

The individual MUST be able to work early on some mornings – 6:45AM and/or late evenings – 5:30PM – for event set-up & tear down (make sure candidate is aware of this).

A Brief Overview

The Office Services Technician position is responsible for general activities and tasks for a specific office location that support employee-owners and leadership within the location. The Office Services Technician responsibilities and duties help to keep the day to day office logistics running smoothly.

What you will do

• Receive, sort, and deliver mail to include regular mail, packages, boxes, and dry cleaning deliveries.
• Package & prepare shipping labels and shipments thru various ground and express delivery companies.
• Maintain employee-owner mail recipient list and mailbox locations.
• Coordinate schedule and reservations of company fleet vehicles for cleaning, maintenance and project use.
• Responsible for company fleet vehicles for cleaning, maintenance and gas.
• Set-up and break-down conference rooms on day-to-day basis.
• Assist with the physical set-up for a new employee's desk to include ensuring lights, phone, and outlets are working and general office supplies are provided.
• Assist with employee exits with removing, logging and packing desk items, ensuring all furniture is returned to like new state for next employee.
• Communicate to building maintenance contacts, office assistant, building management on office needs and maintenance.
• Repair and maintain miscellaneous office and desk equipment.
• Assist with construction projects on property, changes to floor plans, and office moves.
• Process employee badge and professional photographs including editing and uploading into internal systems.
• Front desk coverage for lunch breaks including multi-line phones, greeting guests, visitor check-in/check-out, routing of badge issues to security.
• Event and meeting set-up (large scale meetings over 300 people) to include beverage setup, table reconfiguration, outside vendor coordination, facilitation, attendance capturing, assistance with audio visual equipment.
• Supply management including inventory, stocking in multiple locations, rotation of old product in relation to toner, general office supplies, and kitchen supplies.
• Other duties as assigned.

Requirements:

• High School Diploma/GED Required
• Office services experience in a corporate facility preferred.
• Must be able to lift and move various size and weight packages
• Must be customer service orientated and have a friendly demeanor.
• Must be detailed oriented.
• Must be able to meet daily deadlines.
• Must meet standards to qualify for and maintain the Company's vehicle driving privileges as outlined in the Company's Motor Vehicle Safety Policy.
• Valid driver's license Required

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